Requesting and Filling a Letter of Employment

Requesting a letter

1. Email operations@hypha.coop and request a letter of employment.
2. Operations will email you back with a link to a signed letter for you to use.

A letter of employment will typically contain your full name, title, start date at Hypha, and current salary. If other details are needed, please let us know in the email.

Filling a request

There are two roles involved:

1. The administrator: person who sets up the document and requests a signature.
2. The signer: person who fills out the details and signs.

These roles may be filled by the same person. However - if an employee who is a member of the Operations WG needs a letter of employment, that employee should not also be the signer. It looks sketchy even though it's not. 🥸

Administrator:

1. In Dropbox Sign, navigate to 'Templates > Saved' in the left-hand menu.
2. Select 'Use Template' beside the 'Letter of employment' template.
3. Follow the usual process for sending a Dropbox Sign document.
   • Only one signer is necessary: a member of the Operations Working Group.
   • Fill out the chosen signer's name (this could be you) and use the operations@hypha.coop email.
   • In the 'Message' field of the email, fill out the relevant details of the employee (full name, title, start date, current salary).

Signer:

1. Confirm these details using the Employees and the Operations Planning spreadsheets.
2. Fill out the letter template with the current date and employee details.
3. Sign.
4. Save the letter in Drive (Operations > Employment Letters) and email the employee a link to the PDF.