Roles

Roles are loosely defined one-person jobs/responsibilities held within the co-op. Some roles exist only within the constraints of a particular meeting, while others persist as part of a working group or relationship with another member.

Per-meeting / sporadic roles

These roles occur within meetings or as-needed.

Cultivator (meeting chair)

• Eligibility: A person present at the meeting
• Responsibilities: Clearly define meeting topics and objectives, keep meeting on-track and within the allotted time
• Tasks: Solicit agenda items, set agenda, guide conversation around meeting topics, ensure action items and notes are distributed/uploaded as appropriate

Notetaker

• Eligibility: A person present at the meeting
  • Responsibilities: Ensure that the meeting is documented and important information is recorded
  • Tasks: Create meeting notes, record important ideas and outcomes from meeting

Social Media Steward

• Eligibility: Anyone in the co-op
• Responsibilities: Manage Hypha’s social media presence with guidance from other members. Facilitate posting and social media strategy.
• Tasks: Post content on existing platforms (Twitter, LinkedIn) behalf of other members and project teams, create accounts to squat namespace as needed.

Chat Facilitor

• Eligibility: Any full members in the co-op. Rotated every quarter, with a backup volunteer in case of illness or vacation.
• Responsibilities: Ensure that online chats stay effective, respectful, and on-topic. Initiate decision-making processes when needed.
• Tasks: Read chat messages promptly in private-general and members-only. Recognize and respond to certain scenarios:

Roles within working groups

Finance Steward (role within Finance)

• Eligibility: Full and probationary members in the Finance WG
• Responsibilities: Work in collaboration with the Finance WG to manage and execute on financial related tasks on behalf of Hypha
• Tasks: AP/AR, monthly invoicing, financial reporting, coordination with the bookkeeper, paying contractors, payroll, coordinating employee expenses, etc.

Payroll Coordinator (role within Finance)

• Eligibility: Full and probationary members in the Finance WG
• Responsibilities: Ensuring payroll is submitted to Wagepoint before the processing deadline (8th or 9th) each month, and paid out on the 15th.
• Tasks: Verifying LTD rates from Co-operators, entering accurate monthly hours and salary, and entering employee expenses quarterly.

Key Holder (role within Finance)

• Eligibility: Full members in the Finance WG
• Responsibilities: Keep Hypha's cryptocurrency secure by safely managing our keys and making transactions on our behalf.
  • Basic knowledge of the features and capabilities of their hardware device
  • Clearly understand the security risks associated with a leaked key
    • Awareness of various attack vectors (e.g., phishing etc.) that could lead to a leaked key
• Tasks: Create and sign on-chain transactions within 36 hours of a decision being made by Hypha membership. Keep mnemonic, backup mnemonic, and hardware device safe.

Operations Coordinator (role within Operations)

• Eligibility: Full and probationary members in the Finance WG
  • Responsibilities: Working with the Operations WG and the Finance WG to oversee, manage, and execute on both operational and financial tasks on behalf of Hypha.
  • Tasks: A full range of tasks related to finance, operations, HR, assisting with planning annual events (AGM, retreat), etc.

Relational roles

Relational roles are part of helping incoming members develop in their path towards membership.

Membership mentor

• Eligibility: Full members
• Responsibilities: Ensure that assigned mentee understands and is prepared for the responsibilities of membership
• Tasks: Regular check-in meetings with membership mentee, answering questions and supporting mentee’s growth towards membership
• Term: One year (length of mentee’s probationary membership period)

Membership buddy

• Eligibility: Probationary member
• Responsibilities: Calibrate progress and provide peer support to a fellow membership-path person
• Tasks: Regular check-in meetings with membership buddy for peer learning and support
• Term: Up to one year (length of mentee’s probationary membership period)

Leadership roles

Practice lead

• Eligibility: Full and probationary members
• Responsibilities: Manages the strategy and opportunities within a particular practice area that stretches beyond single-client projects.
• Tasks: Hold context around a practice area and make decisions about resourcing, opportunities, long-term strategic decisions.

Project lead

• Eligibility: Full and probationary members
• Responsibilities: Oversees a particular client account and is accountable for its deliverables.
• Tasks: Organize and support a project team in their work.

Working group lead

• Eligibility: Full or probationary member who is a consistent part of the working group
• Responsibilities: Oversee working group’s overall pace and direction, supporting other members in their work and priorities
• Tasks: Regular working group meetings, monitoring org-wide kanban board for relevant tasks