Templates

Agreements and Documents

These templates are used to conduct core business activities. They are published here for informational purposes only. Agreements and contracts are drafted for Hypha's place of incorporation, namely Ontario, Canada. The templates in their published form have not undergone legal review and Hypha assumes no liability for any damage should you choose to use these templates in full or in part.

General

Template Description
Hypha Letterhead Template for official letters
Hypha Document Report Template for general documents

Staff

Template Description
Employee Acknowledgement The letter of acknowledgement that all employees sign
Employee and Contractor Intellectual Property Agreement The intellectual property agreement signed by employees and contractors who are natural persons (not organizations)
Employee Onboard Email πŸ”’ The onboarding email sent to new employees to get them all set up
Independent Contractor Agreement The agreement signed by all contractors (legal persons including organizations)
Job Description The template for job positions we are hiring for

Client

Template Description
Client Agreement The default agreement we use for client engagements (although often times the client provides one)
Statement of Work The template for a statement of work for a client engagement (sometimes used in place of a Client Agreement)

Tasks

These templates are used as GitHub Issue templates, where ongoing tasks are tracked.

Template Description
Task Create a small task
Tracking Task Create a high-level organizational tracking task
Infra Ticket Create a ticket to report bugs or incidents related to our office infrastructure
Onboarding πŸ”’ Create a task to track onboarding both employees and contractors
Opportunity πŸ”’ Create a task to track pursuing and landing an opportunity

Meetings

These templates are used for our meeting notes.

Template Description
All Hands Template for our all hands meetings
Initiative Template for our initiative meetings, including projects and working groups
Board Meeting Template for our meetings of board members
Annual Members Meeting Template for our annual meetings of all members
Retreat Template for our team retreats

Handbook 🚧

These templates are used for sections in this handbook.

Template Description
Guide Template to add to Guides
Role Template to add to Roles
Initiative Template to propose a new initiative
Initiative Description Template to add to Initiatives
Onboarding Template for onboarding a new employee or contractor (🚧 move to Tasks as GitHub Issue template)
Offboarding Template for onboarding a new employee or contractor (🚧 move to Tasks as GitHub Issue template)

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