Objectives and Key Results (OKRs)

Hypha uses Objectives and Key Results for planning and setting collective goals. We currently define OKRs at the working group level and update them quarterly in our OKR tracking sheet.

About OKRs

Adapted from Trello blog.

OKR stands for Objectives and Key Results. The Objectives tend to be the desired outcomes that you want, and the Key Results are the measurable ways you know you’re on track to reach them.

An Objective helps answer the question, “Where do I want to go?”
A Key Result helps answer, “How will I know I’m getting there?”

Objectives for 2020 Q1/2

See the objectives alongside our key results in our OKR tracking sheet.

Business Planning WG

O1. Build our engagement strategy
O2. Develop our leads and opportunities pipeline
O3. Gain a better sense of work that people want to do (cross-cut with Infra WG)
O4. Assess our financial sustainability (as “capacity to endure”) (cross-cut with Finance WG)
O5. Shorten our lead-to-proposal time (i.e. identifying an opportunity > getting member buy-in > submitting a proposal)

Finance WG

O1. Define robust processes to support financial activities of the co-operative
O2. Have well-defined roles and responsibilities to ensure smooth financial activities
O3. Effectively communicate our financial outlook to members

Governance WG

O1. Formalize a governance structure that meets legal requirements
O2. Build [governance] relationships with "neighbours" (cross-cut with Business Planning/Ops WGs)
O3. Host initial Annual General Meeting by fiscal year-end
O4. Build organization-wide understanding of governance

Infrastructure WG

O1. Define an outsourced IT management offering
O2. Become a more aligned and high performing team
O3. Improve our deployment infrastructure

Operations WG

O1. Create operations workspace
O2. Develop a public voice for the work we do (cross-cut with Governance WG)
O3. Cultivate the culture needed to be an effective remote organization (cross-cut with Infra WG)

Reviewing and Identifying OKRs 🚧

The OKR process is stewarded over three weeks by the Cultivator for the month. We follow a four-stage process for identifying and agreeing on goals:

1. Recap and review (Week 1 All hands)

  • Host at end of all-hands (~30 minutes)
  • Look at OKRs from previous period
  • Review current annual Strategic Plan (temporarily, the business plan) and Financial Forecast
  • Check-in on other relevant information (e.g., our mission, values, time-sensitive information) and reflect on process

Session outcomes:

  • Notes and reflections from all-hands meeting

2. Brainstorm of organization and Working Group goals (Week 1 All hands)

  • Host at end of all-hands (~10 minutes)
  • Conduct individual brainstorming of goals, encourage people to add in more after call
  • Group goals into existing working groups

Session outcomes:

  • Notes with draft goals from all-hands meeting separated into WGs

3. Working Groups refine goals into OKRs (Week 2 WG meetings)

  • WGs take these goals and previous OKRs and discuss during their own meetings
  • WGs convert goals into "objectives" and identify "key results" and update OKR spreadsheet

Session outcomes:

  • Each WG has document with identified goals represented in/as OKRs
  • Updated OKR spreadsheet (each WG)

4. Present and agree on OKRs (Week 3 All hands)

  • During all hands, instead of WG updates each WG presents their OKRs and Cultivator presents org-wide OKRs
  • Use OKR spreadsheet to discuss and make minor adjustments

Session outcomes:

  • Shared understanding among members
  • Updated OKR spreadsheet (each WG and org-wide), with names assigned
  • Updated page on handbook

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