Initiatives

⚠️ Warning: This information has not been updated for 2021 Q4 as we're planning to reduce the duplication of information between our initiatives database🔒 and this handbook page. Please refer to the iniatives database for up to date guidance on hours. ⚠️

Initiatives are mission-oriented projects that are executed by a self-organising team of 2-4 Hypha members who have the skills and tools to design, build, gather feedback or test, and finalize/release on the project. These include both internal and external-facing projects and tend to be reviewed on a quarterly basis.

Below we have the list of active initiatives as of 2021 Q3, with full information in our initiatives database 🔒 and we keep an archive of our projects 🔒.

Call me Chrysalis

Initiative for undertaking an organizational transformation to become more cross-functional and open to new styles of collaboration while supporting members' learning, growth, and livelihoods.

⏲️ Status: Ending Q3 2021
📑 Timeline: February - September 2021
📈 Scale and Est. Hours: Medium
📅 Calls: As needed
👪 Squad Members: dc (lead)
✅ Tasks: GitHub board > init-chrysalis label

Complete Migration and Deprecation

Initiative for completing migration of core Hypha services to new Server (Passbolt, BBB) and deprecate unneeded ones (Jitsi).

⏲️ Status: Ending Q3 2021
📑 Timeline: June - September 2021
📈 Scale and Est. Hours: Small
📅 Calls: ? 📝
👪 Squad Members: el (lead) and others
✅ Tasks: GitHub board > init-migration label

Dripline

Initiative for developing Hypha’s writing practice by publishing bi-monthly public facing articles on our website.

⏲️ Status: Launched
📑 Timeline: Ongoing
📈 Scale and Est. Hours: Medium
📅 Calls: Monthly
👪 Squad Members: dc (lead) and others
✅ Tasks: GitHub board > init-drip label

Hello Hypha

Initiative for meeting neighbours, potential collaborators, and the co-op curious to deepen our relationships through 2-3 calls per month.

⏲️ Status: Launched
📑 Timeline: Ongoing
📈 Scale and Est. Hours: Small
📅 Calls: Weekly
👪 Squad Members: uv (lead) and others
✅ Tasks: GitHub board > init-hello label

Improving Tech Stack

Initiative for addressing members' ongoing workflow issues with current technical stack (e.g., Calendar, Email, and varying clients).

⏲️ Status: Ending Q3 2021 📑 Timeline: July - September 2021
📈 Scale and Est. Hours: Medium
📅 Calls: Monthly
👪 Squad Members: yj (lead) and others
✅ Tasks: GitHub board > init-improvetech label

Organisation Homeostasis

Initiative for leading the creation and execution of strategy and governance, including quarterly planning meetings and AGM.

⏲️ Status: Launched
📑 Timeline: Ongoing
📈 Scale and Est. Hours: Medium
📅 Calls: As needed
👪 Squad Members: uv (lead) and others
✅ Tasks: GitHub board > init-homeostatis label

Open Collective Fiscal Host

Initiative for operating as a fiscal host using Open Collective to aid small projects and informal groups aligned with our mission-work.

⏲️ Status: Launched
📑 Timeline: Ongoing
📈 Scale and Est. Hours: Small
📅 Calls: Biweekly
👪 Squad Members: bl (lead) and others
✅ Tasks: GitHub board > init-ochost label

Radical Co-op Development

Initiative for being active in co-operative spaces (e.g., CIU, CWCF, etc.) and growing other co-operatives. Principle 6.

⏲️ Status: Launched
📑 Timeline: Ongoing
📈 Scale and Est. Hours: Small
📅 Calls: Monthly
👪 Squad Members: uv (lead) and others
✅ Tasks: GitHub board > init-radcoops label

Social Spaces

Initiative for maintaining Hypha's social media accounts (e.g., Dripline, Twitter, Instagram, LinkedIn) and other platforms we use that have a social element (e.g., OpenCollective, Arena, GitHub).

⏲️ Status: Launched
📑 Timeline: Ongoing
📈 Scale and Est. Hours: Medium
📅 Calls: Weekly
👪 Squad Members: dc (lead) and others
✅ Tasks: GitHub board > init-socials label

In addition to this initiative, we launched a Summer Marketing Initiative supported by Canada Summer Jobs in Q2-Q3 2021.

Hiring

Initiative for hepharding the hiring proces: identifying and refining roles, forming hiring committees, writing job descriptions, and interviewing.

⏲️ Status: Launched
📑 Timeline: July - December 2021 📈 Scale and Est. Hours: large
📅 Calls: bi-weekly
👪 Squad Members: uv (lead) and others
✅ Tasks: GitHub board > init-hiring label

Back office

Contains core business activities for sustaining Hypha's virtual office. These are not set up in the same way as the above initiatives:

Finance

Initiative for stewarding the financial sustainability of the organization, this includes establishing accounting practices, maintaining financial accounts, processing invoices, expenses, and payroll, and creating reports on our financial statements and tax obligations.

📅 Calls: As needed
👪 Squad Members: @finance
✅ Tasks: GitHub board > finance label

Infrastructure

Initiative for providing support and maintaining our "virtual office" and public services.

📅 Calls: Monthly
👪 Squad Members: @infrastructure
✅ Tasks: GitHub board > infrastructure label

Operations

Initiative for stewarding our shared practices and policies for effective remote collaboration.

📅 Calls: As needed
👪 Squad Members: @operations
✅ Tasks: GitHub board > operations label

Opportunities

Initiative for pursuing business opportunities.

📅 Calls: As needed
👪 Squad Members: @opportunities
✅ Tasks: GitHub board > opportunities label

Scoping new initiatives

Initiative for scoping out initiatives that aren't yet formed.

📅 Calls: As needed
👪 Squad Members: all Hypha members
✅ Tasks: GitHub board > scoping label

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